Is it possible to auto-populate Incoterms on a PO?

[-Ralph]

In Maintain Business Partner -->  Supplier role --> Purchasing Data tab there is a field called Incoterms.  I have selected a value in this field, and typed a value into the subsequently required Incoterms Location 1 field below it, expecting that this would result in the Incoterms field being auto-populated when entering a PO for this Supplier using Create Purchase Order Advanced.  However, the Incoterms field is not being auto-populated at PO entry.

If the Incoterms field in the Supplier master record does not result in auto-populating the field when entering a PO, what is it used for?

Is it possible to have the Incoterms field auto-populated during PO entry?  Does it require a Purchasing Info Record?

Thank you.

[former_member213253 · Accepted solution]

Hi rabraham ,

In addition to maintaining incoterms details in supplier master, you need to add fields incoterms, Incoterms Version, Incoterms Location 1... in personal settings -> default settings.

In create purchase order advanced app -> Personal settings -> default settings -> add incoterms fields.

Open either create purchase order advanced app or Manage purchase order app, you can now see incoterms fields defaulted with values maintained in supplier master.

[-Ralph · Accepted solution]

Thank you, Hemashree.

If a user goes to Personal Settings --> Default Settings within the PO Advanced app and adds an Incoterm there, wouldn't that simply auto-populate whatever Incoterm they enter there for each and every PO that they create regardless of the Supplier selected?

That would not be useful because Incoterms are determined based on the Supplier being used rather than the S4 user entering the PO.

Thanks again.

[former_member213253 · Accepted solution]

Hi rabraham ,

That is not what i meant. In personal settings -> you can add these two fields Incoterms and Incoterms2 to be defaulted. You cannot add any values in these fields.

Once you add these fields, during creation of purchase order, you can see incoterms values defaulted from supplier master.

See attached video, provides more clarification on the steps.

[-Ralph · Accepted solution]

hemashree.b Terrific! We will give that a try.

Thank you!

[-Ralph · Accepted solution]

It worked!

Thanks again.

Ralph

[former_member213253 · Accepted solution]

rabraham Glad to know that! 🙂

[Bahitra]

You can also refer to the blog Defaulting Incoterms and Payment Terms in Purchase Order here : https://blogs.sap.com/?p=442

[Bahitra]

Hello Ralph,

Incoterm does get defaulted in the PO Header from the supplier master record, purchasing organization view. Incoterm in the PO Item flows from the purchasing info record, whenever a PR with a source of supply as the info record is converted to a PO. The PO Header, however, continues to flow from the Supplier Master. Hope this helps.

Thanks

[former_member132363]

Here are some SAP resources you may review based on your topic "auto-populate incoterms | business partner | data | incoterms location | purchase order"

2850666 - SAP Cloud for Customer: Complete Data Source ...

Business Partner Master Data, CODBPARTNER, Account ABC Classification, Acts As Org ... P.O. Box Postal Code, Payment Medium Format, Perception Of Company, ... External Status, Incoterms, Incoterms Location, Item Description, Item Type, ... Action Required By, Application Area, Automatically Generated, Completion?...

https://apps.support.sap.com/sap/support/knowledge/public/en/2850666

S/4HANA Cloud - Flexible Workflow for Purchase Order Approval

Jun 25, 2019 ... S/4HANA Cloud - Flexible Workflow for Purchase Order Approval In this ... Log in with your approved SAP partner ID (S-User) or SAP User ID to get ... Lines of Business ... Basically, the Purchase Order Process Workflow feature is used to ... has been triggered if multiple workflow in place (Condition Base).

https://blogs.sap.com/?p=212

SAP S/4HANA Cloud 2005 Release ? Workflow Updates

May 4, 2020 ... The advantages of a class-based approach include advanced features such as, purchase requisition workflow simulation and deadline?...

https://blogs.sap.com/?p=325