Automation Name | Description | Technologies used |
List of Vendor Line Items (ECC) - FBL1N | Automate the list of Vendor Line Items and download them as an excel file. You can either specify a variant or custom fill the selection criteria using a template MS-Excel file | SAPGUI 7.60 MS-Excel 2016 and 365 |
List of G/L Account line Items (ECC) – FBL3N | Automate the list of G/L Account Line Items across multiple company codes and download them as an excel file. You can either specify a variant or custom fill the selection criteria using a template MS-Excel file | SAPGUI 7.60 MS-Excel 2016 and 365 |
List of Customer Line Items (ECC) – FBL5N | Automate the list of Customer Line Items and download them as an excel file | SAPGUI 7.60 MS-Excel 2016 and 365 |
List of G/L Account line Items (ECC) – FAGLL03 | Automate the list of G/L Account Line Items and download them as an excel file | SAPGUI 7.60 MS-Excel 2016 and 365 |
List of G/L Account line Items (ECC) - FAGLB03 | FAGLB03 is for the new GL using leger data at the line item level with drill-down is possible. The bot automates the download to an excel | SAPGUI 7.60 MS-Excel 2016 and 365 |
List of additional currencies for Company Code (ECC) – OB22 | Automate the list of additional local currencies for company codes and download it as an excel file | SAPGUI 7.60 MS-Excel 2016 and 365 |
Automation Name | Description | Technologies used |
List of Vendor Line Items (HANA) – FBL1H | Automate the list of Vendor Line Items and download it as an excel file. | SAPGUI 7.60 MS-Excel 2016 and 365 |
List of G/L Account line Items (HANA) – FBL3H | Automate the list of G/L Account Line Items and download it as an excel file | SAPGUI 7.60 MS-Excel 2016 and 365 |
List of Customer Line Items (HANA) – FBL5H | Automate the list of Customer Line Items and download it as an excel file | SAPGUI 7.60 MS-Excel 2016 and 365 |
List of additional currencies for Company Code (HANA) – FINSC_LEDGER | Automate the list of additional local currencies for company codes and download it as an excel file | SAPGUI 7.60 MS-Excel 2016 and 365 |
List of G/L Account line Items (HANA) – FAGLL03H | FAGLL03H can display entry view as well as the General ledger view. Here, we are automating the download of the G/L account line item list according to given input criteria. | SAPGUI 7.60 MS-Excel 2016 and 365 |
List of additional currencies for Company Code (ECC) – OB22 | Automate the list of additional local currencies for company codes and download it as an excel file | SAPGUI 7.60 MS-Excel 2016 and 365 |
Automation Name | Description | Technologies used |
List of Purchasing Documents (ECC)– ME2N | Automate the list of Purchasing Documents for a given criteria and download it as an excel file. | SAPGUI 7.60 MS-Excel 2016 and 365 |
List of Purchase Requisitions (ECC) – ME5A | Automate the list of Purchase Requisitions for a given criteria and download it as an excel file | SAPGUI 7.60 MS-Excel 2016 and 365 |
List of Goods-Receipt (ECC) – MB51 | Automate the list of Goods Receipt for a given criteria and download it as an excel file | SAPGUI 7.60 MS-Excel 2016 and 365 |
List of Invoice Documents (ECC) – MIR5 | Automate the list of Invoice Documents for a given criteria and download it as an excel file | SAPGUI 7.60 MS-Excel 2016 and 365 |
Creation of Purchase Orders - ECC (ME21N) | This program is used to create Purchase Orders. Here, we are automating the creation of a Purchase Order using header and item details as input which is read from a template MS-Excel file. The report supports F4 based lookup of descriptions and can create multiple orders in one go. | SAPGUI 7.60 MS-Excel 2016 and 365 |
Creation of Inbound Delivery - ECC (VL31N) | This program is used to create Inbound Delivery. Here, we are automating the creation of an inbound delivery using details read from a template MS-Excel. The report supports F4 based lookup of descriptions and can create multiple deliveries in one go. | SAPGUI 7.60 MS-Excel 2016 and 365 |
Goods-receipt Purchase Order - ECC (MIGO) | This program is used to create Goods receipt. Here, we are automating the creation of a goods receipt using details read from a template MS-Excel. The report supports F4 based lookup of descriptions and can create multiple deliveries in one go. | SAPGUI 7.60 MS-Excel 2016 and 365 |
Enter Incoming Invoice - ECC (MIRO) | This program is used to enter an Incoming Invoice. Here, we are automating the entering of Incoming Invoices using transaction MIRO. The flow includes the following:
Additionally, scenario is represented as 2 different bots based on source of data:
For the second scenario with supplier invoice as PDF file, SAP Intelligent RPA 1.0.9 (2004) is needed as we have used the new PDF activities within that | SAPGUI 7.60 MS-Excel 2016 and 365 MS-Outlook 2016 and 365 System-generated PDFs (need agent version 1.0.9 / 2004) |
Automation Name | Description | Technologies used |
Status of items of a Sales Order (ECC) – VA05 | The bot reads a sales order number sent via email and automates and downloads status of its items into an excel file which is sent as reply to that mail | SAPGUI 7.60 MS-Excel 2016 and 365 MS-Outlook 2016 and 365 |
Creation of Sales Inquiry - ECC (VA11) | This program is used to create Sales-Inquiries. Here, we are automating the creation of a Sales Inquiries using transaction VA11. The report supports F4 based lookup of descriptions and can create multiple inquiries in one go. | SAPGUI 7.60 MS-Excel 2016 and 365 |
Creation of Sales Orders - ECC (VA01) | This program is used to create Sales Orders. Here, we are automating the creation of a Sales Order using header and item details as input which is read from a template MS-Excel file. The report supports F4 based lookup of descriptions and can create multiple orders in one go. | SAPGUI 7.60 MS-Excel 2016 and 365 |
Creation of Outbound Delivery - ECC (VL01N) | This program is used to create Outbound Delivery. Here, we are automating the creation of an outbound delivery using details read from a template MS-Excel. The report supports F4 based lookup of descriptions and can create multiple deliveries in one go. | SAPGUI 7.60 MS-Excel 2016 and 365 |
Automation Name | Description | Technologies used |
GL Account Posting - ECC (F-02) | This program is used to create G/L Account Posting. Here, we are automating the posting in G/L accounts using transaction F-02. The input criteria and system information are contained in a configuration excel named as DynamicTemplate_F02.xlsx. This excel file contains the system details like the System ID, Client and whether Single Sign-On is enabled. It also contains the details of the G/L account and the amount to be posted as line items. Username and password for the mentioned system(s) are stored as variables in the Cloud Factory. | SAPGUI 7.60 MS-Excel 2016 and 365 |
Customer Down Payment Request - ECC (F-37) | This program is used to create a Down-payment request. Here, we are automating the creation of a Down-payment request using transaction F-37. The input criteria and system information are contained in a configuration excel named as UploadDownPayment_F-37(ECC).xlsx. This excel file contains the system details like the System ID, Client and whether Single Sign-On is enabled. It also contains the header and item details necessary to create a down-payment request. The username and password for the specified system are available as variables in the Cloud Factory. | SAPGUI 7.60 MS-Excel 2016 and 365 |
Create Payment Advice - ECC (FBE1) | This program is used to create a Payment Advice. Here, we are automating the creation of a Payment Advice using transaction FBE1. The input criteria and system information are contained in a configuration excel. This excel file contains the system details like the System ID, Client and whether Single Sign-On is enabled. It also contains the details necessary to create the payment advice. The username and password for the specified system are available as variables in the Cloud Factory. | SAPGUI 7.60 MS-Excel 2016 and 365 |
Automation Name | Description | Technologies used |
External Scheduler | Automate addition, schedule, and execution of jobs in a job chain on various defined systems | SAP XBP over RFC, MS-Excel 2016 and 365. |
FAQ Bot | This bot will read the question sent by a user via email and fetch the answer from an FAQ document maintained in MS-Word or MS-Excel format. This answer will be sent as a response to that email | MS-Excel 2016 and 365 MS-Outlook 2016 and 365 MS-Word 2016 and 365 |
Automation Name | Description | Technologies used |
Creation of Business Partner (BAPI) | Automate the creation of a Business Partner using BAPI: BAPI_BUPA_CREATE_FROM_DATA - Create Business Partner In this scenario, each BAPI call (and the subsequent commit work) happens in a separate session. This scenario is ideal for executing the bot on a multiple agent setup. | SAPGUI 7.60 for the BAPI ActiveX call MS-Excel 2016 and 365 |
Creation of Sales Order (BAPI) | Automate the creation of a Sales Order using BAPI: BAPI_SALESORDER_CREATEFROMDAT2 - Create Sales Order In this scenario, each BAPI call (and the subsequent commit work) happens in a separate session. This scenario is ideal for executing the bot on a multiple agent setup. | SAPGUI 7.60 for the BAPI ActiveX call MS-Excel 2016 and 365 |
Creation of Purchase Requisition (BAPI) | Automate the creation of a Purchase Requisition using BAPI: BAPI_PR_CREATE - Create Purchase Requisition In this scenario, each BAPI call (and the subsequent commit work) happens in a separate session. This scenario is ideal for executing the bot on a multiple agent setup. | SAPGUI 7.60 for the BAPI ActiveX call MS-Excel 2016 and 365 |
Creation of Goods Receipt (BAPI) | Automate the creation of a Goods Receipt using BAPI: BAPI_GOODSMVT_CREATE - Goods Receipt Purchase Order In this scenario, each BAPI call (and the subsequent commit work) happens in a separate session. This scenario is ideal for executing the bot on a multiple agent setup. | SAPGUI 7.60 for the BAPI ActiveX call MS-Excel 2016 and 365 |
Generic BAPI Template | Generic BAPI – This uses an extensible / customizable MS-Excel template which one can use to call any BAPI. | SAPGUI 7.60 for the BAPI ActiveX call MS-Excel 2016 and 365 |
System | App Server | InstanceNumber | Client | Output Path |
Q7Q | ldciq7q.wdf.sap.corp | 18 | 002 | c:\Temp |
Function Module | BAPI_SALESORDER_CREATEFROMDAT2 | NA |
EXPORT | ORDER_HEADER_IN | IN |
Table | ORDER_PARTNERS | IN |
Table | ORDER_ITEMS_IN | IN |
Table | RETURN | OUT |
IMPORT | SALESDOCUMENT | OUT |
Automation Name | Type of Automation |
Automatic Picking of Outbound Deliveries | UI / BAPI |
Business Partner - Master Data Check using an API | BAPI |
Mass Locking and Unlocking of Cost Centers | BAPI |
Mass Asset Transfer Within Company Code | UI |
Inconsistent New-GL Open Item Exclusion for Migration Cockpit | UI / BAPI |
Inbound Delivery Creation from Delivery Notes | UI / BAPI |
Mass Upload of Time Entries for Commercial Projects | BAPI |
Purchase Order Confirmations | UI |
Automatic Return Creation | BAPI |
Supplier Invoice from image PDFs with OCR / Document Info Extraction service | OCR / ML / UI |
Invoice creation in ARIBA from ECC order info | UI |
Post with Clearing | UI / BAPI |
Post incoming payments | UI / BAPI |
Post outgoing payments | UI / BAPI |
Dunning Letter | UI / MS-Outlook |
Material Master Data | BAPI |
Create Billing Document | UI / BAPI |
Create Reservation | UI |
Transfer Posting | UI |
Payment Block | UI |
Create Quotation | UI / BAPI |
Create Contract | UI / BAPI |
Create Item Proposal | UI / BAPI |
BOM Transactions | UI / BAPI |
Pricing: Conditions / Procedures | UI |
Credit Card Check | BAPI |
Create Store Order | BAPI |
Material Listing and Exclusion | UI |
Payment Requests | UI |
Payment Run (Params, Schedule, Trigger) | UI / BAPI |
Backend System | What is Tested |
ECC 6.0 EHP-4 | All UI / BAPI |
ECC 6.0 EHP-7 on SAP HANA | All ‘HANA’ UI reports, other UI Spot Checks, all BAPI |
S/4 HANA 1809 OP | All ‘HANA’ UI reports, other UI Spot Checks |
Test Scope | What is Tested |
SAPGUI Themes | CLASSIC, SAP Signature Theme, Belize (All UI) |
SAPGUI Versions | SAPGUI 7.60 (all), SAPGUI 7.50 (spot checks) |
XBP for Job Scheduling | XBP 3.0 |
Utility / Channels | MS-Outlook 2016 & 365 MS-Excel 2016 & 365 |
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