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Public Sector Management in SAP S/4HANA Cloud Public Edition 2402

MaryRamsrud
Associate
Associate
‎02-02-2024 12:05 PM

As things continue to heat up with the Public Sector market, we continue to enhance Public Sector Management in SAP S/4HANA Cloud Public Edition, as well as expand the reach of the solution geographically.   New Central Business Configuration capabilities have allowed us to deliver the public sector specific scope items along with the standard LOB scope items.   With the 2402 release, the initial Global Public Sector Management (PSM) scope bundle becomes available for Canada and Germany.   This scope bundle includes 5 public sector specific scope items, along with the LOB scope items to support core finance functionality.   Plans to expand the Global PSM scope to the full breadth and reach of the US PSM scope are on the roadmap for 2408.   Check out the 2402 release in Process Navigator.

Process Navigator Public Sector US

Process Navigator Public Sector Outside the US

 

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The five public sector specific scope items include the unique functionality required for the administration of public and grant funds. 

In addition to the exciting news of the global rollout, other innovations and refinements continue to enhance the solution including:

  • Management of expected revenues via earmarked funds
  • Ability to manually create original budget documents
  • Improvements in Grant Overview and Budget Consumption dashboards
  • Ability to create billing plans for grants
  • Monitor Grants – overview page for grants management
  • Enhanced integration with Concur


Manage Earmarked Funds – Forecast of Revenue

Public Sector entities require the ability to effectively manage and consume approved budgets.  Allowable expenditures may be contingent on the receipt of certain revenues.  Previously released Earmarked Funds document types include Funds Reservations, Funds Pre-commitments, and Funds Commitments.   These Earmarked Funds documents allow for the reservation of expenditure budget in advance of expected procurement activity or direct expenses.   Now delivered is a fourth document type – Forecast of Revenue. 


Value Proposition

  • Visibility to and management of expected revenues
  • Improved cash flow planning
  • Support for strategic decision making.  
  • Ability to smoothly integrate recording of predicted revenues and actual revenue

Capabilities 

  • Create, copy and edit Forecast of Revenue documents
  • Reference and reduce by customer invoices
  • Increase or liquidate as needed
  • Manage attachments
  • Track changes
  • Flexible workflow approvals

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Manage Budget Documents – Original Budget
Budget management supports budgeting-based management of funds at public sector institutions where revenues and expenditures are budgeted according to specific criteria, such as area of responsibility, program/function and source of funds. Public sector expenditures are authorized by an approved budget.  Financial transactions are validated against these criteria to ensure compliance with the distributed budget within a state or local authority.  Effective budget management is central and critical to public sector financial management. 

Original budget is used to represent the approved budget in the system.   The ability to upload original budget was previously delivered.   Now original budget documents can be manually created as well.


Value Proposition

  • Improve the ability to manage the approved budget throughout the fiscal year
  • Increase flexibility in the budget process

Capabilities

  • Create, copy and edit original budget documents
  • Manage text and attachments
  • Flexible workflow approvals
  • Immediate control of expenses and analytics visibility

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Improvements in Grant Overview and Budget Consumption dashboards

Embedded analytics are delivered with extensive KPIs to support effective grant and budget management.   The respective SAC stories contain multiple pages of comprehensive data with the ability to filter and sort as business needs require.  These analytics allow specialists and managers to have immediate access to accurate information and trends. Continued enhancements to the dashboards reflect expanded flexibility and features available in the grants and budget management.

Value Proposition

  • Allows overview of grants by user status
  • Provides grant history that considers user statuses
  • Enables a budget situation based on workflow status
  • Delivers real-time information about budget allocation and consumption

Capabilities

  • Grants user status capabilities are now visualized on the Status page in the Grants Overview app
  • Principle of Prudence is now available on the Budget Consumption Dashboard by adding a new filter for Budget page
  • Ability to filter the budget data based on the workflow status is now available on the Budget page for the Budget Consumption Dashboard

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Ability to create billing plans for grants
One of the most important business processes within Grants Management is the collection of revenues from the granting sponsors. Most grants are managed on a reimbursement basis.   As expenses are incurred, they are appropriately billed to the sponsors.  For this purpose the system supports manual billing and the following automated billing processes: resource related billing based on expenses, resource related billing based on payments, billing plans and periodic billing.

Value Proposition

  • Simplify the grants management billing process
  • Automatically create billing documents for the sponsor using flexible rules to determine billing dates and billing amounts

Capabilities 

  • New Manage Grants Billing Plan app to enable customers to maintain billing plans for grants
  • Ability to freely define billing items by entering flexible billing dates and billing amounts
  • Alternative option to generate periodic billing plans by entering periodicity, billing date rule, and billing amount (for example, billing US$100 every month on the last day of the month for six months)
  • Ability to copy billing items and enter billing dates and billing amounts.
  • After entering the grant, the total billing amount with a Valid From Date and a Valid To Date is copied from the grant into the billing plan.

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Monitor Grants – grants management overview page

Use the Monitor Grants Fiori app to visualize key grant monitoring data that can enable the organization to perform efficient and reliable analysis of the grants.

Value Proposition

When you access the application, by default the dashboard displays the visualizations of all the grants. The page also offers a filter tab with the Grant, Grant Type, Status, and Sponsor filters that you can use to filter and view the visualizations on the dashboard, based on the filter criteria.

Capabilities
The following cards are delivered using the Monitor Grants Fiori app:

  • Grant Billing Details
  • Grants in Approval by Status
  • Grants by Grant Type
  • Grants by Status
  • Grant Revenue
  • Top Sponsors
  • Budget Consumption by Grant

Individual cards can also be added to the user’s home page.

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Enhanced Integration with Concur

Travel expenses can be responsible for a significant part of the budget consumption. As such SAP Concur integrates seamlessly with SAP S/4HANA Cloud, Public Edition for Public Sector to control those travel expenses.  This means that planned or realized expenses check budget and are visible in PSM Commitment and Actual reporting. The budget control checks and updates are triggered by Concur document workflow.

 Value Proposition

  • Enable straightforward integration of travel expenses established in SAP Concur solutions with budgetary and grant accounting processes
  • Make travel-expense accounting compliant with budgetary, fund, and grant accounting regulations
  • Avoid budget overruns through early reservation of budgets
  • Support smooth integration of recording of commitments and actuals

Capabilities 

  • Introduction of an additional value type for expense report obligation in funds and grants management commitment, updating prior to actual posting of expense report
  • Optional reservation of budgets for expected expenditures for travel requests or expense report obligation
  • Automatic reduction of the predecessor commitment by the successor document
  • Active budgetary availability control for commitments and actual expenses
  • Updates to the budgetary ledger

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New S/4HANA Cloud, Public Edition for Public Sector Learning Journeys
There are three new learning journeys published at the end of October 2023 on Learning.SAP.com, with a new industry landing page for Public Sector coming soon.   These learning journeys offer over 400 pages of educational content and include digital content that will be continuously expanded.  Don’t miss out on an opportunity to develop a deeper understanding of the solution.  The three comprehensive courses include Budget Management, Grants Management, and Fund Accounting. Public Sector Learning Journeys

Budget Management

  • Intro to S/4HANA Cloud, Public Edition, for Public Sector
  • Master Data
  • Budgeting
  • Budget Consumption and AVC
  • Integrated Components
  • Year End Processing
  • Reporting

Grants Management

  • Introduction
  • Master Data
  • Budgeting
  • Transactions
  • Reporting

Fund Accounting

  • Introduction
  • Advanced Accounting Concepts
  • Integrated Components
  • Reporting

 

As you can see, this release is filled with innovations and enhancements that help public sector run better. While you enjoy the innovations this release brings, check out what else we offer for you below.

Don’t hesitate to leave a comment and check out our new community page to ask your questions and engage with the experts. Follow the PSCC_Enablement tag to stay up to date with our latest blog posts.

Follow us on @SAP and #S4HANA, and myself at Mary Ramsrud.

 

📽️ Watch Our Live Sessions

In January 2024, we hosted a series of 19 compelling live sessions to highlight the exciting innovations shipped with the SAP S/4HANA Cloud Public Edition 2402 release. Missed the live sessions? No problem! Take advantage of the entire series or pick and choose the sessions most relevant to you on demand.

 

🎙️ Inside SAP S/4HANA Cloud

There is no customer success without project success and product success! Leverage the unique knowledge and expertise of SAP S/4HANA Cloud experts, partners, and customers, sharing their SAP S/4HANA Cloud implementation project best practices and lessons learned – anywhere, anytime. In this podcast, we give you all ingredients to get to the next level and make your SAP S/4HANA Cloud project a success. Subscribe now and benefit from the shared knowledge!

 

💻openSAP Microlearnings for SAP S/4HANA Cloud

Our openSAP microlearnings for SAP S/4HANA Cloud offer an exciting new learning opportunity. What began with a small batch of 20 videos, has now become a channel with more than 50 microlearnings that have generated over 20,000 views. Today, we cover multiple lines of business such as finance, manufacturing, and supply chain management, and key technology topics like Master Data Management, extensibility, SAP User Experience, and upgrade management. We are continuously adding new microlearnings to our channel, so make sure you check them out.

 

🗣️ Your Voice Matters

You want to learn more and actively engage with SAP subject matter experts on SAP S/4HANA Cloud topics? We have just the right place for you! Join our interactive community where we bring together customers, partners, and SAP experts with a clear mission: To engage with one another about best practices and product solutions. We invite you to explore the ‘one-stop shop’ as the central place for all resources, tools, content questions, answers and to connect with experts who will guide you through your journey to the intelligent, sustainable enterprise.

 

🔎Find All of Our Assets

SAP S/4HANA Cloud is the foundation of the intelligent, sustainable enterprise and is an innovative, robust, and scalable ERP. We at Cloud ERP Product Success and Cloud Co-Innovation offer a service as versatile as our product itself. Check out the numerous offerings our team has created for you below:

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🎯Where to Find More Information:


More Information on SAP S/4HANA Cloud Public Edition for Public Sector

  • For more information on what is coming into the next release for S/4HANA Cloud, Public Edition, ‘US PSM scope’ please scroll through the SAP Roadmap Explorer.
  • Join the SAP S/4HANA Cloud, Public Edition Community for a dynamic experience with SAP subject matter experts. This fully integrated community unites customers, partners, and experts with the goal of sharing best practices and product solutions. The Public Sector Community offers an industry specific flavor.
  • SAP S/4HANA Cloud, public edition release info here
  • Product videos on our SAP S/4HANA Cloud, Public Edition
  • What’s New here
  • The PSM package provides a set of APIs, which can assist in the initial data setup, and in getting started with SAP S/4HANA Cloud Public Edition for Public Sector Management PSM API Package

 

 

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